|
Monday 8th February 2010, 9.30 am at the Ilex Lane Cemetery
|
|
|
Committee Members Present: Mrs A Brading (AB), Mr Geoff Luckett (GL), Mrs Jenny Nicholas (JN) Orderly, Ms Denise Powell (DP) Vice-Chair, Mr Mike Williamson (MW) Chairman.
|
|
|
Clerk Present: Mrs Lynne Rampton (LR) Members of public present: none
|
|
|
1 |
Apologies for absence: Mr A Forbes (AF).
|
|
2 |
Declarations of Interest – ABr declared a personal interest in Agenda item 9a as a former relative of the appointed contractor.
|
|
3 |
Update of the previous minutes approved at the main Parish Council Meeting as being a correct record. None other than those detailed on the meeting agenda paper.
|
|
4 |
Public Participation. None
|
|
5 |
Allotments – completed Review Sheet 6. The review sheet for health and safety and risk assessment purposes was completed by MW, DP & LR in advance of the meeting as agreed by the committee at the December 2008 meeting. Following discussion, it was agreed that a letter should be sent to those allotment holders with untended plots after a period of three weeks rather than six weeks as recommended on the inspection sheet. a. Notice-board. An order for the board has been placed with installation to take place shortly. b. Water leak. A water leak has been reported along the allotment stand-pipe line although the location of this is unknown. Water to the allotments has been temporarily turned off at the stop cock and it was proposed by GLu, seconded by ABr, all in favour that a Bristol Water approved plumber be instructed to identify and repair the leak as soon as possible. c. Work of the community service team – to clear allotment 32. The allotment has been relinquished in a condition unfit for re-letting and it was agreed that the community service team be instructed to clear this with the plot then being re-let with effect 1st March 2010. No fee should be charged to the new tenant for the remainder of the current rental year. A grass path should be installed between the allotment plot and hedge. |
|
6 |
To co-opt funeral director as an advisor to the committee. The committee has previously benefitted from the advice of John Gower, local funeral director as an advisor to the committee. Following sale of the business to an experienced new funeral director Mr Gower will be stepping down from committee involvement but has offered the benefit of his experience should the Council need advice/information on historical matters. It was proposed by GLu, seconded by DP, all in favour that Lindsay Lawrence, new undertaker at C. V. Gower be invited to join the committee as the funeral director advisor.
|
|
7 |
Cemetery Extension Area. a. To consider quotations received and instruct installation of a commemoration tablet. Two quotations have been received in response to the criteria set out by the committee at the December 2009 meeting. One quotation of £353 is for raised lettering on an unpolished stone that would require little further maintenance as re-gilding of the inscription would not be required. The second quotation of £330 is for a polished granite stone with the inscription engraved and it was advised that re-gilding would be required in around 20 years. It was proposed by ABr, seconded by DP, all in favour that the quotation for £330 to supply and install an engraved stone be accepted on the proviso that gold lettering is used and that there is a non-slip surface to the stone. b. Snagging list for extension works. The snag list issued to St Monica Trust by MW and circulated with agenda papers to this meeting has partially been completed. No further items were evident to committee members that should be added to this list. c. Planting of flower trough by a volunteer. The old water trough now used as a planter has been filled, and should continue to be maintained by the Cemetery Orderly under instruction from this committee. Whilst the ‘volunteer’ was not present at the meeting, further information should be obtained as to their suggestions for additional planting.
|
|
8 |
Levelling of graves. a. Progress on faculty. The application for a faculty has been submitted to the Diocesan Registrar and we are currently in the required 28 day notice period. We have been advised that one complaint regarding the levelling of a grave in the consecrated section of the cemetery has been submitted by a relative and therefore additional costs (the scale of these is unknown at this time) will be charged to the Parish Council. LR has been in contact with the Parishioner concerned with MW to meet and discuss the situation further. Whilst it was considered that levelling of any grave is an emotive subject, it is recommended by committee members that graves receiving no complaint are levelled by hand in Spring 2010 should the faculty application be granted. Two quotations have been received to level 16 graves in the consecrated section of the cemetery that were considered by the committee. A quotation of £192 was accepted by the committee with photographs to be taken by LR of each individual grave prior to and after levelling works have been carried out. Proposed by ABr, seconded by DP, all in favour GLu left the meeting due to another commitment advised to the Chairman prior to the meeting.
b. To consider levelling of graves with last burial over two years ago in rows commencing 201 & 211. A discussion took place regarding levelling of graves in the un-consecrated section of the cemetery. Although a faculty application would not be necessary for this more recent burial section of the cemetery, committee members considered that high graves in rows commencing 201 & 211 should be considered as phase two works, only to be considered after completion of grave levelling in the older consecrated section of the cemetery. Proposed by ABr, seconded by DP, all members were in favour.
|
|
9 |
General Maintenance; a. Annual inspection of trees in cemetery & allotment area. An inspection of all trees in the cemetery & allotment area has been carried out with a written report to be submitted to the Parish Office. MW, having met the contractor on site detailed recommended works to committee members that was accepted by the committee with the addition of the following points:
The recommendations made in the inspection report were accepted by the committee with the addition of the above recommendations. A quotation for works costs should be obtained for approval by the Parish Council. b. Replacement of gaps in hedge & improvement of surrounds. Gaps in the hedge were identified as being by the oak tree adjacent to the new roadway and by the boundary hedge in the new allotment area by allotment 32. Other small scale infill was agreed. Weeds in cemetery paths should be removed and the edging to the cemetery roadway should take place. Works are to be carried out by JN within this planting season with additional work hours being claimed if necessary. c. Hedge and grass cutting – appoint a contractor for the 2010/2011 season and marking of spoil area. A new spoil area has been marked with posts and it being agreed by committee members that the Orderly be instructed to plant beech hedging to two sides of the area. Consideration should be given to reducing the width of the hedge adjacent to the Ilex Lane field gate when hedges are pruned autumn 2010. Two quotations for grass cutting at the cemetery were considered by the committee. It was proposed that RC Stephens be appointed for fortnightly grass cutting services for the 2010/2011 financial year. Proposed by MW, seconded by DP, all in favour.
|
|
10 |
Cemetery – completed Review Sheet 5 and repairs to entrance gate The review sheet for health and safety and risk assessment purposes was completed by MW, DP & LR in advance of the meeting as agreed by the committee at the December 2008 meeting. A check on memorial stability was carried out on rows starting gr150 & Roman Catholic section. A quotation is to be obtained to repair the bent entrance gate – JW to advise
|
|
11 |
Matter for Information – either points of information or subjects for discussion at the next meeting. · None
|
|
18 |
Next Scheduled Meeting. Monday 7th June 2010
|
Meeting Closed: 10.55 am.
Signed _______________________________ (Cemetery & Allotment Chairman)
Date ____________