WINSCOMBE WAR MEMORIAL GROUND COMMITTEE

 

Minutes of Meeting held on 23 Jan 2008 at The Buxton Room, Cricket Club.

 

Committee Members

Hugh Fountain               Chairman                                  Parish Council Representatives

Maurice Philips              Football Club                             Steve Bridges            

Doc Davies                    Cricket Club                              Archie Forbes            

Trudie Lynham               Hockey Club                              Chris Sampson        Ex Officio - PC Chairman

Ann Harley                    Village Representative                Mike Williamson      Treasurer      

Margaret Ballard            Village Representative                John Westlake              

Robert Bird                    Village Representative               

Dave Hucker                  Village Representative               

Trevor Jennings             Secretary/Treasurer                   

 

 

 

1)      Apologies

Hugh Fountain, Dave Hucker, Ann Harley.

In Hugh Fountain’s absence through illness, Steve Bridges was asked to chair the meeting.

Proposed by Chris Sampson, Seconded by Maurice Philips: Approved All present.

 

2)             Minutes of meeting held on 23 October 2007 were approved.     Unanimously agreed.

 

3)      Matters arising   

1.      Garage Oil Sump purchase (£159.00 + VAT) in hand - Secty to purchase

2.      Dave Hucker still to arrange disposal of yellow spreader long-term parked behind scoreboard.

                       

4)      Children’s Play Area.                 

1.      Drop down bollards had been ordered by Lynne Rampton from Ringway.

2.      Painting of Kit Storage Containers (green) and refreshing the white fencing around the football pitch would take place on following day by Mark Payne and colleagues from Lloyds Bank – weather permitting. 

3.      Yellow stones had been removed.

 

5)      Changing Rooms.

1.      On Wednesday & Thursday, 2 separate gangs from Community Services would paint the ceilings, walls, seats and floors with 3 coats of paint.

2.      Greg Dover still to replace second windowpane.  Maurice Philips chasing up.

3.      Disabled toilet lock.  Mike Williamson to ask Tim to replace.

4.      The Chairman thanked Mike Williamson for arranging the changing room refurbishments.

 

6)      Tractor

  1. A response had been received from Tinknell’s agreeing to take back the tractor for inspection and remedial work.  Warranty to be extended for a further 3 months.

 

7)      Pitches & Grounds

  1. Fountain Tree Care had completed necessary tree surgery work.
  2. Accepted quote for water check meter of £287.53.  Brian Pearce to carry out work
  3. Doc Davies thanked for presenting water meter recordings indicating no abnormal usage i.e. leaks.  Agreed to assist procedure by purchasing a manhole cover key.
  4. Maurice Wooley to be asked to examine benches around cricket ground.  Secty

 

8)      Health & Safety

  1. Ian Hawkesbury had carried out PAT Testing previous week @ £110.  All now satisfactory, main earth bond improved (9.0 -> 0.2)  – metal pipes had not been earthed.  
  2. Detected faulty valve resulting in Half the showers only supplying cold water.  Cost to replace valve £1842, Total £1992.40 including electrical installation cost.  Second valve may need replacing but agreed to replace just one at this stage.  

        Proposed: Mike Williamson   Seconded: Robert Bird    Unanimously agreed.  

9)      Ground Development

  1. Steve Bridges reported that Hilary Atkins, Sidcot School Estate Bursar had tabled car park plans with Charity Commissioners and awaiting their confirmation.  Anticipated positive outcome.

 

10)   Treasurer

  1. Mike Williamson presented comprehensive figures showing expenditure against budget and previous year.  £2868.96 remained unspent, so would cover the unexpected shower valve cost. 
  2. Ransome mower service quote received from GAB for £1097.  Agreed to seek alternative quotes.
  3. Precept request for FY 2008/9 had been £10,315 plus £5,000 towards the car park.  The latter had been reduced to £4,000 as major parish expenditure was necessary towards the Cemetery extension. 
  4. John Rivers & Pete Keenan had kindly power washed the shower room walls and ceiling.  £20 required to fix light.  MP to pass on thanks.  Secty to write.
  5. Shower ceiling replacement and Humidistat cut-off switch both on hold as could be more economically tackled when football changing room project carried out over.
  6. Floor levels rectification seen as longer-term project - on hold - quotes will be required.
  7. Hugh Fountain was regrettably unwell and was not expected to be able to resume orderly role for 6-8 weeks.  Pete Keenan had volunteered to cover during this period, 4 hours per week @ £6/hr.                                                                                              Proposed: Mike Williamson    Seconded: Chris Sampson    Unanimously agreed

 

11)   Any Other Business

1.      All requested to keep watchful eye out for vandals.  Damage had been caused to D hoop on training football post.

2.      The sign between the car park and main football pitch had been badly defaced and required replacement.

3.      Robert Bird returned to the issue of water drainage on the concrete apron in front of changing rooms.  Advice to be sought on best remedy and quotes obtained.  Lynne Rampton please.    

4.      It was acknowledged that all sporting clubs faced considerable pressure caused by lack of pitches to meet their successful expansion of playing members of all ages and sexes.  No easy solutions were available and it was felt to be the responsibility of the Cricket & Football Clubs to negotiate a satisfactory and equitable solution.  

·         It was agreed that the Football and Cricket Club Chairmen should meet as above to resolve the request by Cricket for a change in handover dates between playing seasons to allow for pitch remedial work.  Weather had a major impact in recent years delaying desired maintenance work.  It was suggested that the Chairmen of the Tennis and Rugby Clubs might also be approached to see if additional land for pitches could be found.  The Rugby ground paddock might be discussed. 

·         The Cricket requirement for ladies changing rooms could be met from 2009 by use of the new football facilities.

·         Log-term it was possible that Sidcot School could build an all weather pitch which might provide the opportunity for Ladies Hockey to return to the Village.  

5.      Secretary reminded the meeting that replacement for the role was required to take over after the AGM i.e. for meeting 22 April 2008.

 

Meeting concluded 2037 hours.

 

Next Meetings:         10 April           (Parish Assembly   Provisional date)

                                    22 April           22 July            21 October (Budget proposals for 2009/10)

 

 

 

Signed                                                                                                            

                        Hugh Fountain      Chairman WMGC