Clerk: Mrs.
L Rampton
Parish Council Office,
Winscombe Community Centre,
11 Sandford Road, Winscombe,
North Somerset BS25 1JA
Tel: 01934 844257 Fax: 01934 844292
WINSCOMBE WAR MEMORIAL GROUND COMMITTEE
Minutes of Meeting held 22nd April 2008, The Buxton Room, Cricket Club. 7.30pm
Committee Members
Steve Bridges Chairman Archie Forbes Parish Council Representative
Mike Williamson Treasurer Chris Sampson Ex Officio - PC Chairman
Doc Davies Cricket Club John Westlake Parish Council Representative
Peter Keenan Football Club Vacancy Parish Council Representative
Hugh Fountain Football Club
Trudy Lynham Hockey Club Ann Harley Village Representative
Vacancy Rugby Club Margaret Ballard Village Representative
Vacancy Tennis Club Robert Bird Village Representative Dave Hucker Village Representative
Committee Members Present: Steve Bridges, Mike Williamson, Doc Davies, Peter Keenan,
Hugh Fountain, Margaret Ballard, Robert Bird, John Westlake.
Clerk: Lynne Rampton
Members of the public: none
Apologies for absence: Archie Forbes, Trudy Lynham, Ann Harley, Dave Hucker, Chris Sampson.
Steve Bridges, newly elected Chairman of the Committee paid tribute to both Hugh Fountain and Trevor Jennings for their invaluable work to this committee.
1. Approval of minutes as a correct record of the previous committee meeting dated 23rd Jan 2008
The minutes were unanimously agreed as a correct record of the meeting
2. Declarations of Interest – none declared.
3. Matters arising from previous minutes – in line with other meetings of the Parish Council, ‘matters arising’ and ‘any other business’ will no longer appear as an agenda head. Agenda items should be requested at a meeting, through the Committee Chairman or to the Clerk.
a.) Garage Oil Sump – it was uncertain if this had been ordered by Trevor Jennings. Clerk to check & order if necessary.
b.) Removal of Spreader – completed.
4. General Area
a.) Drop down bollards – two bollards were ordered on 14th Jan 2008 and delivery is awaited.
b.) Painting of football storage containers – completed.
5. Changing Rooms
a.) Internal/External painting – interior decoration is nearing completion with external decoration being half completed. It was considered that the ‘Community Pay Back Team’ is providing work to a high standard.
b.) Replacement windowpane – work now completed although invoice for payment yet to be received.
c.) Disabled toilet lock – now installed
d.) Faulty valve & pump in showers – works to rectify this have now been completed.
e.) Shower ceiling replacement & humidistat fitting – quotation for the humidistat is awaited, Clerk to chase & order. Ceiling replacement has been placed on hold until plans for the football club refit are known.
The shower block is very damp and the fitting of a humidistat will help to dry this out prior to tiles being refixed. The shower block may need to be closed for 2 weeks at the end of the football/rugby season to enable this work to be carried out. Cricketers could possibly use the six newly installed showers in the football changing room along with the referees shower. Cricket & football clubs to liaise.
f.) Floor level rectification – door frames have now rotted due to water in the passageway flowing to the football club end of the changing rooms where there is no drain. Investigation to remedy this will be made by Peter Keenan, with quotations being obtained to possibly provide a channel discharging into a drain at the relevant section.
g.) WMRG Orderly situation update & duties update – Hugh Fountain has now recommenced groundsman duties with Peter Keenan continuing to cover duties of the Changing Rooms Orderly.
The job description for the Orderly position was discussed and updated by the committee. Peter Keenan is to arrange a new lock to be fixed to the store cupboard.
h.) Refitting of football club changing rooms – works to the revised version of plans is nearly complete with final tiling, plumbing and electrical works to be finished shortly.
6. Tractor Repairs and Warranty Extension – Tincknells are to collect the sirmoner tractor 23rd April. The rugby club have now sold at auction the mower previously used in conjunction with this tractor.
7. Pitches & Grounds
a.) Fitting of water check meter – works completed.
b.) Manhole cover key – Doc Davies has been unable to source this. Peter Keenan to assist in the search.
c.) Examination of benches – this will be carried when the weather improves.
8. Health & Safety – water drainage on apron in front of changing rooms. A quotation of £1,266 has been received to install 2 concrete gullies discharging into existing drainage to alleviate the flooding that constantly occurs in heavy rainfall. It was proposed by Steve Bridges, seconded by Mike Williamson, all in favour that the Finance Committee consider this matter at their next meeting as a health & safety issue, works be instructed and finance not be deducted from this committees budget. Users of the Play Area and Tennis Club will benefit from this drainage and care must be taken to ensure little damage to the oak tree roots takes place.
9. Ground Development – Lease of land from Sidcot School for car park extension. The lease heads of terms was considered by the committee. Photographs of the land should be taken and support of neighbours obtained prior to a planning application being made and lease agreement signed. Steve Bridges to contact local residents and hand deliver a letter of explanation.
10. Treasurer
a.) Ransomes mower service & quote update – alternative verbal quotations were obtained prior to the service being carried out. The service has now been completed along with additional repair works agreed by the Parish Council.
b.) Precept & Budget Update – accounts for the 2007/08 period were detailed to the committee and it was reported that the actual expenditure was within the agreed budget. Payment of costs to sports clubs as agreed by the committee have now been requested and proposed expenditure for the current financial year explained. Substantial bills are now being received for the changing room maintenance and it may be necessary to review the distribution of expenditure between the sporting clubs and/or increase rental charges when considering budget request later this year. This matter should be further considered as an agenda item at the next committee meeting.
Doc Davies is continuing to take regular water readings so that any further water leaks will be easily detected. With the agreement of the committee, an additional storage container will be sited next to the other containers for use by the ‘Community Pay Back Team’. The container will be painted to blend with the current containers and contractors carrying out works to the apron drainage could be asked to level the ground in preparation for the container arrival.
11. Any Other Business (a & b detailed on the Agenda)
a.) Invitation to Tennis Club to join WMRG Committee - due to the tennis club use of, and proximity to the WMRG, an invitation should be extended for a representative to join this committee. Some discussion and debate took place Resolved: That an invitation is made to the tennis club to provide one representative to this committee. Proposed by Steve Bridges, seconded by Mike Williamson, 7 in favour, Hugh Fountain wished to be recorded as voting against this proposal.
b.) Cricket Club store cupboards in right rear changing room – with no cost to this committee, it was agreed that the proposed cupboards be installed.
c.) Repair of goal mouths – when the football season finishes at the end of the month the cricket club are prepared to repair the goalmouths with materials supplied by the football club. The goal posts to the practice area will be moved and maintenance works carried out to this area over the summer period.
Meeting Closed: 9.00 p.m.
Date of next meeting: Wednesday 9th July 2008 – John Westlake objected to this change of date.
Minutes: LR
Checked: SB
Signed _____________________________________ (War Memorial Recreation Ground Chairman)
Date ______________________