Parish Plan Implementation Working Group

 

Notes from the meeting held on 28 Jan 2011

 

Present

Peter Blunt (PB)  Chairman

Cathy Phillips (CP)Secretary

Neville Brenchley (NB)

Steve Bridges(SB)

Geoff Luckett (GL)

Gavin Rider(GR)

Mike Williamson(MW)

2.Apologies

Margaret Aske (MA)

 

 

3.

Notes of meeting held on 15th December 2010

Action

 
  • With the agreed alterations to the Notes they were agreed as a good record of the meeting.

 

4.

Accuracy

 

 

·        The listed mistakes and sentence amendment were agreed and an amended copy will be circulated to all committee members.

CP to action.

5.

 Matters Arising

 

 

·        PB has had 50 more copies of the Analysis printed at a cost of £75 and each team received sufficient copies for their stakeholders.

·        SB will distribute copies of the Plan and Analysis along with a proposal for facility improvements to the sports clubs that use the Memorial Recreation Ground.

 

6.

Report on Parish Council meeting of 20th January 2011(already circulated)

 

 
  • Following the Parish Council meeting it was agreed that Team 3 would no longer take a lead in Recommendation 38 as the Environment Committee would take this on.

 

 

7.

Teams 1-4 to report on progress

 

 

 

·        Team 1 -

Rec.No.

Action

25ii

To contact and possibly meet with all local school head teachers and North Somerset Council, ideally by the end of February.

29

To contact and possibly meet with the chairman and committee of Winscombe Community Association during February 2011

33

A meeting has already taken place and future action is under discussion.

34

To contact and possibly meet with a representative from BT during February 2011

50

To request that the Parish Council will include these items on the Agenda for the next Parish Council meeting for discussion on what to do and how to progress.

51

·        Team 2 -

Rec.No.

Action

25iv

To identify and contact the relevant person at North Somerset Council and raise awareness of the strength of feeling about the local facilities.

26ii

To contact the Railway Walk Society and raise awareness of the strength of feeling about the value of the local facility.

35

To identify and contact the relevant person at NHS North Somerset PCT and local voluntary schemes to enquire about possible funding.

36

To date no contact made.

37

To date no contact made and it is difficult to know how to proceed.

·        Team 3 -

Rec.No.

Action

25i

To contact the owner seeking a statement of reassurance that there is no change in the status quo – Post Office.

25vii

To contact the owner seeking a statement of reassurance that there is no change in the status quo – Post Office – Post boxes.

26iii

To contact the owner seeking a statement of reassurance that there is no change in the status quo – Millenium Green.

26v

To contact the owner seeking a statement of reassurance that there is no change in the status quo – St Monica Trust.

27

Will contact Irene Threasher to arrange a meeting to discuss which shops are Fairtrade and how to progress this situation.

·        Team 4 -

Rec.No.

Action

25v

To contact the relevant person in British Telecom to ask for details of any policy on public call boxes and how to guarantee their retention.

25vi

To contact the practice manager and request a statement of intent / reassurance.

26i

To contact the secretary of the Sandford Village Hall committee to seek a statement of intent / reassurance and their current situation.

26iv

To contact the secretary of the Parochial Church Council to seek a statement of intent / reassurance and their current situation.

26vi

To contact the secretary of Winscombe Youth Club committee to seek a statement of intent / reassurance and their current situation.

 

8.

Letter to Stakeholders (copy already circulated)

 

 
  • The report was discussed and it was agreed that the letters sent to stakeholders would have the name and address of a relevant Team member inserted in the ‘Please respond to’ area of the letter but the email address at the bottom of the letter would remain as that of the Parish Clerk who would then forward any emails accordingly.
  • MW suggested that the letter have more impact if the percentage of relevant positive responses were included in the letter. This would be at the discretion of each Team.
  • SB suggested that each Team gets their envelopes and postage from the Parish Office so that there is no expenditure by this group.

 

9.

To agree the master implementation checklist for inclusion on the Parish Council website.

 

 
  • It was agreed that the checklist should be on the Parish website but that before the next Parish Council meeting copies of it be circulated to all Parish Councillors so they can see what information is included and what each Parish Council committee will hopefully submit for their relevant sections.
  • This will be raised as a PPIWG agenda item at the next meeting.

GR to circulate updated checklist.

 

10.

Any other business

 

 

·        NB agreed to deputise for PB at the February and March Parish Council meetings as PB is unable to attend.

 

11.

Date of next meeting.

 

 

·        23rd February 2011

 

 

This meeting finished at 8.45pm