Parish Plan Implementation Working Group

 

Minutes of the meeting held on 17th November 2010

 

Present

Peter Blunt (PB)  Chairman

Cathy Phillips (CP)Secretary

Margaret Aske (MA)

Neville Brenchley (NB)

Steve Bridges(SB)

Geoff Luckett (GL)

Gavin Rider(GR)

2. Apologies

Mike Williams(MW)

 

3.

Minutes of meeting held 19th October 2010

Action

 
  • The minutes were accepted as being a good record of the meeting – Proposed by NB and seconded by GL.

 

4.

 Matters arising

 

 

·        There were no matters arising.

 

5.

Proposed Terms of Reference of the PPIWG

 

 
  • PB highlighted some concerns he had about the Terms of Reference, namely that the minutes of the extraordinary Parish Council meeting in August made no mention of accepting them so at tomorrow’s Parish Council meeting he would present the revised Terms for formal acceptance by the Parish Council.  He was also concerned about the PPIWG being described as a Parish Council Working Party due to previous criticism of a different Working Party. SB allayed his concerns by producing a copy of the Parish Council Standing Orders that stated the Terms of Reference for any Parish Council Working Group and suggested that the PPIWG approach the Parish Council to accept these terms and also a ‘job description’.  A ‘job description’ for the PPWIG was then constructed based on the original PPIWG Terms of Reference documentation and a copy recorded electronically by GR who would ensure PB had a copy prior to the meeting on 18th November 2010.

 

 

 

 

 

 

 

 

 

 

GR to circulate new PPIWG ‘job description’.

6.

Parish Plan Implementation Checklist (as agreed on 19th October 2010)

 

 

 

·        The amended Checklist was circulated following consultations with various Parish Councillors since the last meeting. Each item where the PPIWG were identified as a possible or joint lead was discussed and decisions made about which committee was the most appropriate lead.

·        Alterations were recorded electronically by GR.

GR to forward amended checklist to PB asap.

7.

Stakeholders

 

 
  • It was agreed that the Lead Committee – the Parish Council in most cases – would be asked to provide details of key stakeholders for each of their recommendations that would then be published on the website.

 

 

8.

Revision of headings on Checklist

 

 
  • Alterations to the headings on the Checklist were discussed and agreed and the document should now give a clearer indication of what progress had been made on each of the recommendations as well as who was driving it forward.
  • GR recorded the alterations electronically and included some examples of how the list may look at some point in the future for demonstration purposes.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

Report to Parish Council on 18th November 2010

 

 

·        PB will attend the Parish Council meeting tomorrow and present the Terms of Reference and PPIWG ‘job description’ for acceptance by the Parish Council. PB and GR will jointly present the Checklist using the computer and a projector to give a visual colour display as it was agreed that this would be more effective and less costly.

PB and GR to attend PC meeting 18th November.

10.

Any other business

 

 

·        PB has worked out roughly how many copies of the Parish Plan are unsold and thinks that there are enough for it not to be necessary to print any more.

 

11.

Date of next meeting.

 

 
  • 15th December 2010 at 7.30pm, Winscombe Community Centre

 

 

This meeting finished at 9.20pm